Avoid mistakes for taking a minute in a meeting



There are some common mistakes to avoid when taking minutes in a meeting

1. Missing quorum data in the meeting minutes
2.  Vague issue description and resolution in the meeting minutes
3. Missing attendance records in the meeting minutes
4. Inaccurate or incomplete votes in the meeting minutes
5. Incorrect supermajority votes in the meeting minutes



Important of accurate minute taking in the meeting.

Meeting minutes are written, accurate accounts of the proceedings that take place at meetings. They should record important details, decisions, and assignments. ... Written minutes can help prevent disagreements and misunderstandings because people can review the minutes to determine exactly what occurred at the meetings

Purpose of note-taking:

Minutes that capture the purpose of the meeting and its agreed outcomes are a record that can be referred back to and can be used for follow-up purposes. Effective meeting minutes are clear and to the point, but at the same time, they do not leave out important information.

Who takes the minutes of a meeting?

A minute-taker can also be a CS or secretary or any other person who records the meeting. But I have rarely heard the term "minute-taker." The person who takes meeting notes is the scribe

The official record includes:

·         Meeting agenda
·         Items discussed and outcome
·         List of attendees
·         Copies of handouts
·         Discussion from which decisions are made
·         Action items to be taken

Minutes of open meetings, regardless of form, are public and must be made available in a timely fashion. Private meetings have similar procedures to follow.

Important of meeting

Minutes push the team in action:

Minutes of the meetings while taken in full efficiency offer a driving force to the management, team as well as the employees. The clarity of the decisions, who made, why they were made, when and under what circumstances the decision was made to eliminate any possible ambiguity in the team. Besides all this, the minutes of the meeting also offers insight into the meeting to those who failed to attend the meeting.

Minutes are no less than a measuring stick:

Minutes of the meeting when authentically jotted, make a review document of great importance. This review document can be used for measuring the progress. As the minutes have the entire details of duties and accountability they also offer call of action to perform.

Minute's state ownership:

In the case of voting, the minutes have a clear description of the votes. It has the detail of who voted for whom. This, in the case of a legal complication offers protection to the company as they have a written proof of the majority votes.


suggest how you can improve your note-taking skills

1.    Go to class prepared. “ Always have a plan and believe in it. ...
2.    Improve your listening skills. ...
3.    Develop a notetaking method that works for you. ...
4.    Pay close attention to content. ...
5.    Review and edit your notes.





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